Laura Ingalls Wilder PTSA
School year 2006-2007

Laura Ingalls Wilder Elementary

Parent Teacher Student Association

 

PTSA Executive Job Responsibilities

 

 
PTSA President

Responsibilities:
  • Oversee all areas of the organization.
  • Organize and schedule monthly Executive Committee and Board of Directors meetings.
  • Presides at Executive Committee, Board of Directors and General Membership meetings.
  • Attend monthly Council, Executive and Board of Directors meetings.
  • Attend PTA seminars and workshops (about 3-4 each year).
  • With other Executive Committee members, reevaluate annual budget and standing rules each year.
  • Plan events and activities with Executive Committee (e.g., fundraisers, school community events, staff luncheon, PTSA brunch, etc.)
  • Meet regularly with Principal.
  • Support officers and committee chairs.

Qualities:

  • Conscientious, good listener, ability to delegate, energetic, good communicator, knowledgeable about PTSA and school matters, team player
PTSA SECRETARY

Responsibilities:

  • Write agenda and minutes for monthly Board of Directors and General Membership meetings.
  • Handle PTSA correspondence and maintain PTSA legal files.
  • Assist in production of Student Directory, as needed.
  • Write articles for various PTSA newsletters, as requested.
  • Thursday packet: Compile information and prepare Wilder's Weekly Calendar of Events/Newsletter, approve copies for attached flyers, as needed.

Qualities:

  • Well organized, reliable, comfortable with personal computer programs including Word and Excel
PTSA TREASURER

Responsibilites:

  • Attend monthly Executive Committee and Board of Director's meetings.
  • Prepare monthly Treasurer's Report showing income and expenses compared to budgeted amounts.
  • Reconcile monthly bank statements.
  • Make deposits and write checks.
  • Prepare various state and federal reports.
  • Prepare budget for new fiscal year.
  • Oversee cash/check handling for various fundraising and PTSA sponsored events.
    Estimated hours spent each month: 10-15 (depending on fundraisers).

Qualities:

  • Well organized, conscientious, financially responsible, comfortable with personal computer programs including Quicken, Excel and Word.
     
VICE PRESIDENT OF VOLUNTEERS AND LEGISLATION

Responsibilities:

  • Attend monthly Executive Committee and Board of Directors meetings.
  • Collect and compile list of volunteers for each committee of the PTSA.
  • Identify chairperson(s) to coordinate committees and support them as required. (Committees include Welcoming Committee, Staff Appreciation, Sixth Grade Graduation, Nominating Committee, Emergency Prep, Special Needs and others as may be designated by the presiding Executive Committee.)
  • When chairpersons cannot be found, VP Volunteers/Legislation will chair that committee if the Executive Board deems it to be a worthwhile committee.
  • Keep PTSA members informed of the legislative issues that the local, state and national PTA have adopted. (Note: A chairperson or separate Vice President position can be designated for this function.)
  • May be shared with a Co-Vice President.

Qualities:

  • Ability to effectively network, delegate and work with designated committee chairpersons.
VICE PRESIDENT OF ENRICHMENT

Responsibilities:

  • Attend monthly Executive Committee and Board of Directors meetings.
  • Oversee all enrichment programs selected by the Executive Board (examples include Art Docent, Watershed, Birthday Books, Drug & Alcohol Education, Assemblies, Foreign Language, Math & Chess Clubs, Parent Education, Reflections, Science Fair, Theater, Reading/Classic Books, Computer Enrichment).
  • Select chairperson(s) to coordinate each enrichment program and support them as required.
  • When chairpersons cannot be found, VP Enrichment will chair that program if the Executive Board deems it to be a worthwhile program.
  • May be shared with a Co-Vice President - works well due to the large number and variety of enrichment programs.

Qualities:

  • Energetic, conscientious, maintain program awareness, ability to network and delegate.
VICE PRESIDENT OF WAYS AND MEANS

Responsibilities:

  • Attend monthly Executive Committee and Board of Directors meetings.
  • Represent Wilder at various Conferences, Luncheons and District events.
  • Propose and plan various Wilder fundraising events to meet budget requirements agreed upon by the Executive Committee.
  • Identify chairperson(s) to coordinate each fundraiser or event and support them as required. VP Ways & Means may be required to attend meetings, sign documents and/or contracts, help with promotional flyers or Thursday Packet information.
  • Be the liaison to the Executive Committee and the Board of Directors, informing them of upcoming events.
  • May be shared with a Co-Vice President - works well as various fundraising activities can overlap during the school year.

Qualities:

  • Motivated, energetic, enthusiastic person with flexible schedule (necessary during peak fundraising times), good communicator.

 

Additional responsibilities for all Executive Committee members:
  • Budget planning.
  • Planning, coordinating and contributing to various Executive Committee hosted functions including Back-to-School staff luncheon, Holiday Brunch, and end-of-year "Thank You" Brunch.
  • Supporting through active participation all PTSA sponsored events, including but not limited to supply sale and various social and fundraising events.