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Laura Ingalls Wilder Elementary
Parent Teacher Student Association
PTSA Executive Job Responsibilities
PTSA President
Responsibilities:
- Oversee all areas of the organization.
- Organize and schedule monthly Executive Committee and Board of
Directors meetings.
- Presides at Executive Committee, Board of Directors and General
Membership meetings.
- Attend monthly Council, Executive and Board of Directors
meetings.
- Attend PTA seminars and workshops (about 3-4 each year).
- With other Executive Committee members, reevaluate annual budget
and standing rules each year.
- Plan events and activities with Executive Committee (e.g.,
fundraisers, school community events, staff luncheon, PTSA brunch,
etc.)
- Meet regularly with Principal.
- Support officers and committee chairs.
Qualities:
- Conscientious, good listener, ability to delegate, energetic,
good communicator, knowledgeable about PTSA and school matters, team
player
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PTSA SECRETARY Responsibilities:
- Write agenda and minutes for monthly Board of Directors and
General Membership meetings.
- Handle PTSA correspondence and maintain PTSA legal files.
- Assist in production of Student Directory, as needed.
- Write articles for various PTSA newsletters, as requested.
- Thursday packet: Compile information and prepare Wilder's Weekly
Calendar of Events/Newsletter, approve copies for attached flyers,
as needed.
Qualities:
- Well organized, reliable, comfortable with personal computer
programs including Word and Excel
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PTSA TREASURERResponsibilites:
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Attend monthly Executive Committee and Board of Director's
meetings.
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Prepare monthly Treasurer's Report showing income and expenses
compared to budgeted amounts.
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Reconcile monthly bank statements.
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Make deposits and write checks.
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Prepare various state and federal reports.
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Prepare budget for new fiscal year.
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Oversee cash/check handling for various fundraising and PTSA
sponsored events.
Estimated hours spent each month: 10-15 (depending on
fundraisers).
Qualities:
- Well organized, conscientious, financially responsible,
comfortable with personal computer programs including Quicken, Excel
and Word.
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VICE PRESIDENT OF VOLUNTEERS AND
LEGISLATION
Responsibilities:
- Attend monthly Executive Committee and Board of Directors
meetings.
- Collect and compile list of volunteers for each committee of the
PTSA.
- Identify chairperson(s) to coordinate committees and support
them as required. (Committees include Welcoming Committee, Staff
Appreciation, Sixth Grade Graduation, Nominating Committee,
Emergency Prep, Special Needs and others as may be designated by the
presiding Executive Committee.)
- When chairpersons cannot be found, VP Volunteers/Legislation
will chair that committee if the Executive Board deems it to be a
worthwhile committee.
- Keep PTSA members informed of the legislative issues that the
local, state and national PTA have adopted. (Note: A chairperson or
separate Vice President position can be designated for this
function.)
- May be shared with a Co-Vice President.
Qualities:
- Ability to effectively network, delegate and work with
designated committee chairpersons.
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VICE PRESIDENT OF ENRICHMENT
Responsibilities:
- Attend monthly Executive Committee and Board of Directors
meetings.
- Oversee all enrichment programs selected by the Executive Board
(examples include Art Docent, Watershed, Birthday Books, Drug &
Alcohol Education, Assemblies, Foreign Language, Math & Chess Clubs,
Parent Education, Reflections, Science Fair, Theater,
Reading/Classic Books, Computer Enrichment).
- Select chairperson(s) to coordinate each enrichment program and
support them as required.
- When chairpersons cannot be found, VP Enrichment will chair that
program if the Executive Board deems it to be a worthwhile program.
- May be shared with a Co-Vice President - works well due to the
large number and variety of enrichment programs.
Qualities:
- Energetic, conscientious, maintain program awareness, ability to
network and delegate.
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VICE PRESIDENT OF WAYS AND MEANS
Responsibilities:
- Attend monthly Executive Committee and Board of Directors
meetings.
- Represent Wilder at various Conferences, Luncheons and District
events.
- Propose and plan various Wilder fundraising events to meet
budget requirements agreed upon by the Executive Committee.
- Identify chairperson(s) to coordinate each fundraiser or event
and support them as required. VP Ways & Means may be required to
attend meetings, sign documents and/or contracts, help with
promotional flyers or Thursday Packet information.
- Be the liaison to the Executive Committee and the Board of
Directors, informing them of upcoming events.
- May be shared with a Co-Vice President - works well as various
fundraising activities can overlap during the school year.
Qualities:
- Motivated, energetic, enthusiastic person with flexible schedule
(necessary during peak fundraising times), good communicator.
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Additional responsibilities for all Executive
Committee members:
- Budget planning.
- Planning, coordinating and contributing to various Executive
Committee hosted functions including Back-to-School staff luncheon,
Holiday Brunch, and end-of-year "Thank You" Brunch.
- Supporting through active participation all PTSA sponsored
events, including but not limited to supply sale and various social
and fundraising events.
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